2026-11-01
…. Simple, event-based pricing
Traditional payroll providers charge you a base fee plus a per-employee fee every month, even when nothing changes. SamePayroll keeps one flat subscription that covers your whole roster — you pay extra only for the change events you actually use
Trusted by growing teams that want predictable payroll costs
per employee, ever
people on your roster
only what you use
The pricing difference
Traditional payroll tools bill people, not events. We bill the subscription and the events — that’s the whole model.
Per-employee model
Base fee + per-employee fee × number of employees
Our model
Flat subscription + change events used
Illustrative example: a stable 15-person team that made two staff changes this month. Traditional tools still bill a per-employee fee for all 15 heads on every cycle; SamePayroll bills the flat subscription plus those two change events only.
What counts as a change event
A change event is a one-time setup, removal or mid-cycle adjustment to a person’s payroll. Running this month’s payroll for your existing team never counts.
Adding someone to payroll for the first time, including their W-4, setup and direct deposit.
Removing a departing employee, processing final pay and separation paperwork.
Updating hourly rates, salaries, bonuses or commission structures mid-cycle.
Enrolling or changing health benefits, 401(k), garnishments, attachments or pre-tax deductions.
Updating filing status, allowances, withholding or exemption elections.
Registering and setting up payroll in a new state or locality for an employee.
Always included: regular pay runs for your existing team — standing hours, rates and deductions, tax filings tied to the current roster, and pay stub delivery. Standing up your current roster costs nothing per head.
See it in action
Run payroll, review employee items and download reports from a clean portal — your finance team gets clarity without the payroll back-and-forth.
Period, pay date, gross amount and status on one card — confirm the cycle before anyone is paid.
Download the payroll report, send it to your client, duplicate a quarter or compare periods from the same screen.
Earnings, PTO hours, PTO pay and contractors managed individually — nothing slips through the table.
Track filings, deposits and compliance alerts alongside the roster, all in one workspace.
Pricing plans
Every plan covers unlimited employees and recurring payroll for your current roster. Plans differ in included change events, overage rate, support and coverage.
For a small, stable team operating in one state.
Unlimited employees · $0 per person
Change events
0 included per month
$30 per additional change event
For a growing team that occasionally adds or changes staff.
Unlimited employees · $0 per person
Change events
2 included per month
$25 per additional change event
For teams that hire, adjust and expand on a regular basis.
Unlimited employees · $0 per person
Change events
0 included per month
$30 per additional change event
For complex organizations with unlimited changing needs.
Unlimited employees · $0 per person
Change events
0 included per month
$30 per additional change event
All prices are monthly. Change events beyond your plan’s included allowance are billed at the per-event rate shown. You can upgrade or downgrade at any time; pre-scheduled 3-month batches receive a 3% discount on service fees.
Why choose SamePayroll
One flat subscription plus clear event rates. No per-employee stacking, no hidden surcharges on your monthly bill.
Cut emergency, last-minute payroll fixes. Plan ahead for your pay cycles and avoid costly urgent adjustments.
Four plan levels adapt to your change volume. Upgrade or downgrade at any time — no system overhaul, no per-head lock-in.
Schedule multiple pay periods in advance. Lock in future payrolls and reduce repetitive manual work.
Retail shops, professional services, field crews and finance teams rely on SamePayroll for payroll that stays predictable month after month.
“Our team has very few staff changes, so we heavily rely on the pre-batch discount to stabilize payroll costs. We evaluated other payroll tools, but their platforms don’t reward businesses with steady payroll cycles.”
MT
Small-Business Owner, 10-Employee Retail
“Edit-event fees are clearly laid out. We can budget ahead for new-hire or salary adjustments with zero surprise billing. The platform’s planned-payroll design fits our finance team’s workflow perfectly.”
LK
Office Manager, Professional Services Firm
Common questions
Yes — especially for teams that hire and change staff only occasionally. A stable roster pays one flat subscription, with event charges only when something changes, instead of a per-employee fee repeated every pay period. Pre-scheduling a 3-month batch also adds a 3% discount on service fees.
We handle the migration: your roster, pay rates, deductions and tax setup are mapped before your first run. Initial account setup is included on Pro and Premier; a specialist walks you through cutover and your first scheduled pay period.
Every plan includes recurring payroll processing for your current roster, federal, state and local tax filing and deposit, standard payroll reports and standing support. Change events beyond your plan’s monthly allowance are billed at the per-event rate shown on the plan card.
Choose a plan or contact sales. A specialist confirms your roster size and change volume, sets up your account, schedules your first batch, and answers any migration questions before you go live.
The plans above apply to most small and mid-sized businesses. Professional-services firms with multi-state staff or multiple entities should start on Pro, or contact sales for a Premier quote tailored to their change volume.
Yes. Upgrade or downgrade whenever your change volume shifts. Your monthly event allowance and per-event overage rate update on the next billing cycle, with no system overhaul and no per-head lock-in.
Yes. Federal, state and local payroll tax filings and deposits are included on every plan. Multi-state payroll coverage begins on the Standard plan.
Support is built into every plan: email support on Starter, email plus live chat on Standard, priority email and 24/7 chat on Pro, and a dedicated account manager on Premier.
Easy Payroll Processing
Review employee details, confirm totals, and complete payroll in a few simple steps.
Clear Payroll Reports
Access payroll history, employee earnings, deductions, and business costs in one place.
Employee Record Management
Keep important employee and payroll information organized and easy to find.
Reliable Support
Get help from knowledgeable payroll professionals whenever questions arise.
SamePayroll is designed for business owners who want straightforward payroll, dependable support, and better control over their payroll expenses.
Understand what you are paying for without confusing packages or unexpected changes.
Get assistance from people who understand payroll and take the time to understand your business.
Move from your current provider with guidance through the setup and transition process.
Use an easy-to-navigate payroll platform that helps reduce repetitive administrative work.
Create your account in minutes and personalize your profile to fit your learning or teaching needs.
Explore, select, or design a curriculum that aligns with your goals and preferences.
Engage with interactive tools for seamless learning. Achieve your goals with ease.
Already have a payroll provider? Ask us how switching works.
Simple, dependable payroll for small and midsize businesses.
Backed by expert support and pricing designed to stay predictable as your team grows.
SamePayroll is committed to delivering outstanding results and surpassing expectations, fueled by a passion for our clients’ success. Through ongoing learning and development, our team adopts a proactive approach, dedicated to supporting our clients in achieving their goals.
